The U Drive

We maintain the U Drive system so students can access faculty class support documents. Any document (Word, Power Point, Excel, pdf, or others) that your students will need access to can be put on this drive by faculty and staff because you have write authority to this resource. To post files to this resource go to your files on your H Drive, select the files you want to post, and go to edit, copy. Then navigate to the appropriate location on the U Drive that is mapped to your computer and use edit, paste.

U drive notes:

  • The drive is basically organized by department
  • Only faculty and staff have write access to the drive. The root of the drive is read only.
  • The folder structure within the department depends on the department. If you need assistance in where to save files, please consult your department.
  • We do not police the U Drive so we ask you to delete your old files as necessary both to remove old materials and to reduce confusion for people looking at your folders.
  • Do not use the U Drive to store the only copy of a document. Your documents that you work with should be kept on the H Drive and a copy put on the U Drive. We have had people attempting to clean up their files and accidentally delete the files of others. We can recover files but only after someone tells us their files are missing
  • Because these resources are only available to ISU faculty, students, and staff there is some control of access making this more compliant with the educational exemption to copy write rules. We still ask you to evaluate if your use includes:
    • Only partial use (No textbooks, full magazines)
    • Not detrimental (monetary or reputation) to the copyright owner
    • For valid educational purposes

Students have read-only access to these files so that each student will see the same material. They can reach these files either in our labs, or by using our web interface. Listed below are instructions on accessing these files are listed below for your use in syllabus or other communications.

HOW STUDENTS CAN ACCESS THE U DRIVE

The U Drive can be accessed in a number of different ways depending on where you are and what resources you have available:

  • In the College of Business computer labs and classrooms the U Drive automatically maps as part of the log on process. Students can utilize your files by going to My Computer and navigating to the U Drive. If they open a file here and try to save it they will get a message that the files is read-only.
  • When logged on to the ISU systems through ADILSTU such as in other labs on campus, or if they have authenticated to ISU using the Cisco VPN client they can either:
    • Use the map network utility to map the U Drive. The U Drive mapping is pre-programmed in the map network drive utility
    • Go to the following Web address: http://www.cob.ilstu.edu/udrive
    • Both the VPN Client and the map network drives utility are available on the iTools CD and through the web at http://www.ilstu.edu/helpdesk/downloads/
    • The downloads page does ask for the students ULID and password prior to downloading software and anti-virus is also available at this site
  • If off-campus and not using the VPN client, students can still access these resources by going to http://www.cob.ilstu.edu/udriveoff The system will then ask for the students ULID and password before allowing access.

Limitations on Use of the U: Drive Resources

  • To access a file, you need the appropriate software–either Microsoft Office or Acrobat Reader. Microsoft Office is available for student purchase at the Tech Zone for $75 and the Acrobat Reader is available on the download site listed above.
  • The udriveoff web site might not be available at offices where students work. Due to security most major employers do not allow the required authentication in their offices. Some examples of these companies in the area are State Farm, Mitsubishi, Country Companies, Caterpillar, and ADM
  • This system is only a method of reaching your class files. There is no capability built into this to students to save files using the U Drive. They should instead save copies to their DATASTORE drive provided by the University or use other media such as Flash Drives or Floppies.